Office Support Representative 3

Records Management

$33,098.91 per year.
Medical, dental, life, pension, deferred compensation plan, paid leave and holidays, etc.

Position Description:

The Records Management Division of the Metro Nashville Public Health Department provides all services related to the maintenance and retention of public, medical and vital records maintained by MPHD in Davidson County. While we serve the public by providing copies of vital, medical and non-medical records, the Archive Team and the vacant Clerk position are primarily responsible for archiving records in those three categories.

Typical Duties:
Prepares all files and documents received from MPHD Clinics and operations, separating as appropriate.
Scans files and documents as required.
Catalogs files and documents and bar codes all boxes in preparation for storage, retention and potential retrieval from the Metro Records Center.
Travels to outlying clinics to obtain and secure records for transmittal to MPHD for processing.
Escorts vendors to MPHD records destruction areas to gather files and documents and submit them for destruction pursuant to Metro records retention policy.
Travels to Metro Records Center for archival and/or destruction per policy.

Minimum Requirements:

High School Diploma and three (3) years of clerical/administrative experience. Must be able to pass a typing exam demonstrating accuracy at 35 wpm.
Thorough knowledge of Microsoft office.
Candidates with accreditations earned in a foreign institute are encouraged to apply, however at the present time MPHD is not sponsoring individuals through any of the US Government’s employment-based immigration programs.
Valid class “D” driver’s license, use of personal vehicle, and maintenance of valid personal vehicle insurance as required by Tennessee Law. Preferred:
Knowledge of O’Neil Software.
Working Environment/Physical Demands:
Must be able to regularly assemble bankers boxes; fill and lift loaded boxes weighing up to fifty (50) pounds.